RESOLUTION NO 2020-1

Resolution Confirming Essential Governmental Functions

WHEREAS, the coronavirus (COVID-19) pandemic has affected the Library’s ability to provideLibrary services; and

WHEREAS, in recent weeks, the Illinois Governor has issued a number of Executive Ordersaddressing COVID-19 issues; and

WHEREAS, Executive Order 2020-32 issued April 30, 2020 extended rules and regulationsapplicable to the behavior and conduct of individuals, businesses, institutions, and units of government;and

WHEREAS, Executive Order 2020-32 exempts “Essential Governmental Functions” from such rulesand regulations, i.e.:

Essential Government Functions means all services provided by theState or any municipal, township, county, subdivision or agency ofgovernment and needed to ensure the continuing operation of thegovernment agencies or to provide for or support the health, safety andwelfare of the public, and including contractors performing EssentialGovernment Functions. Each government body shall determine itsEssential Governmental Functions and identify employees and/orcontractors necessary to the performance of those functions.(emphasis added) (Section 10).

NOW, THEREFORE, the Board of Library Trustees resolve as follows:

  1. The Board has determined the following services are Essential Government Functions and may beprovided by the Library through the duration of Executive Order 2020-32 and/or guidelines,regulations and orders issued by the Governor and COVID-19 regulatory agencies.
    1. Leadership, management and coordination of new and ongoing initiatives and all staffwork as well as planning for next steps;
    2. Regular maintenance and cleaning of the Library facility including oversight of capitalprojects;
    3. Financial, human resources, and business office functions necessary to process payments,manage business relationships, and support staff needs;
    4. Virtual access to a library of digital materials, including e-books and e-audiobooks,streaming content, curated web content, and databases;
    5. Production of virtual programming for children, teens, and adults, which may be virtuallyaccessed through the Library’s social media channels, website, and by telephone;
    6. Communication, reference and readers advisory services, account assistance, andcommunity interaction with patrons through the Library’s website and social mediachannels, direct mail, and by telephone, online chat and email; and
    7. Preparation for fulfillment of telephone, online chat, email, and online requests ofphysical Library materials through contactless pick-up and returns outside of the Library.
    8. Preparation for opening the building to the public.
    9. Providing curbside pickup of physical materials should it be judged safe to do so by the Library Director in consultation with the Board President.
  1. The Board grants authority to Eric Bailey, Library Director, to identify and schedule specificemployees and/or contractors to perform the Essential Government Functions outlined inParagraph 1 above.
  2. Library Staff is authorized to proceed with implementing the guidelines and regulations issued bythe Governor and COVID-19 regulatory agencies.8B3
  3. This Resolution is effective upon passage.

PASSED May 19th, 2020 pursuant to roll call vote as follows:

AYES: Jerch, Hayes, Heintzelman, Stroh, Butler, and Meierhoff

NAYS: None

ABSTAIN: _____________

ABSENT: _____________

Kathleen Meierhoff,

President

The Board of Library Trustees

of the Lake Bluff Public Library

ATTEST:

Janie Jerch, Secretary

The Board of Library Trustees of the Lake Bluff Public Library

MAR: 5/14/20 M:_1LIBRARYDIST\LAKEBLUF\Resolution confirming essential governmentalfunctions.docx