1. Call to Order: Committee Chair Graziano called the meeting to order at 3:35 pm.
  2. Roll Call: Members Graziano, Jerch, and Library Director Grassi were present.
  3. Public Comment: There was none.
  4. Approve Committee Minutes from July 10, 2024. Graziano moved and Jerch seconded to approve with the correction of the date to July 10; all aye.
  5. Library Director Updates:
    • Public communications should go out next week; wait until Wilmette announces Renee’s position
    • Notify Friends, Foundation, Museum, Village, other stakeholders of Renee’s leaving, ID search, and search for permanent Library Director
    • Communications should come from either Bonnie or The Library, depending on subject of comms
    • No one on current administrative staff wants to apply for ID position
    • Katie Horner may bridge the gap between Renee and the ID
  6. Financial Commitments:
    • ID need not be full time, 10-20 hours/wk, duration approx. 4-7 months
    • Hourly rate discussed
    • Meet with Finance to set a budget for ID costs
  7. Recruitment and Interview Process:
    1. Interim Director:
      • No job description now, but the Library Director has a job description that could be modified
      • Renee working on a list of tasks for ID
      • Prep all docs for posting positions to RAILS, but wait for Wilmette to announce Renee’s acceptance of new position
      • Pause Enberg Anderson project until we have a new permanent Library Director in place
      • Decide who Anthony should be reporting to, as CVI project is already in motion b. Permanent Director Search:
      • Renee and Bonnie both have lists of search firms; we can specify what services we wish for them to provide
      • Jenny and Bonnie will coordinate on looking into search firms
      • Allie is willing to step up for interviewing and for joining Finance to help with this budgeting cycle
  8. HR Analysis and Engberg Anderson Strategic Facilities Plan:
    • Pause HR Analysis project by Jamie Rachlin until we have a permanent Library Director
    • Pause EA plan as well
  9. Exit Interview: Renee asked if the exit interview could be more flexible; possibly a discussion guide instead of a form to be filled out.
  10. Executive Session: There was none.
    1. Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 and in compliance with the Open Meetings Act 5 ILCS 120/2 (c) (21)
    2. To discuss the appointment, compensation, discipline, performance or dismissal of specific employees of the public body in compliance with the Open Meetings Act 5 ILCS 120/2 (c) (1)
  11. Adjournment: Jerch moved to adjourn the meeting; Shaul seconded; all voted aye. Meeting adjourned at 4:57 pm.

Respectfully submitted,

Janie Jerch