Notice: This meeting of the Lake Bluff Library Board of Trustees was held with a quorum of Trustees physically present. The meeting was simulcast for any members of the public who did not wish to attend the meeting in-person at the Lake Bluff Public Library building. Guidelines and access codes were published before the meeting so members of the public could log in. The meeting was recorded, with the recording made available through the Library’s website. As required by law, at least one representative from the Library was present at the Library while participating in the meeting.

  1. Call to Order: Board President Bonnie Shaul called the meeting to order at 7:01 pm.
  2. Roll Call: Trustees Friedeman, Hayes, Jardine, Graziano, Jerch, and Shaul were present. Trustee Zaute was absent. Interim Library Director David Seleb and staff member Anthony Garriga were also present. Jillian Chapman and Katie Horner attended virtually.
  3. Additions & Corrections to the Agenda: There were none.
  4. Opportunity for Public to Address the Board: There was none.
  5. Approval of Library Board Meeting Minutes:
    1. Trustee Jerch moved to approve the September 17th, 2024 Board Meeting minutes, Trustee Jardine seconded; Trustees Shaul, Friedeman, Jerch, Jardine and Graziano voted aye; Trustee Hayes abstained.
  6. Library Director Updates: Interim Library Director David Seleb provided an overview of September happenings at the library and monthly usage statistics, including an active job posting for the Circulation and Reference Manager position which will be vacant upon Katie Horner’s departure on Friday, October 18th. Library statistics included circulation, programming and collections total usage.
  7. September 2024 Financial Reports
    1. Trustee Jerch moved to approve the September 2024 Detailed Revenue & Expenditure Report, Trustee Hayes seconded; all voted aye.
    2. Trustee Jerch moved to approve the September 2024 Monthly Check Disbursement Report with checks numbered 16207-16235, Trustee Hayes seconded; all voted aye.
  8. Committee Reports (Met)
    1. Human Resources Committee (CHAIR: Graziano MEMBERS: Jerch): Trustee Graziano provided an overview of the most recent HR Committee meeting, which was focused on securing an Executive Search consultant through an RFP. Two proposals have been received and another two are anticipated by Friday, October 18th. (Did Not Meet)
    2. Finance and Technology Committee (CHAIR: Hayes MEMBERS: Shaul, Zaute)
    3. Building and Grounds Committee (CHAIR: Jerch MEMBERS: Jardine, Shaul)
    4. Engagement Committee (CHAIR: Jardine MEMBERS: Graziano)
    5. Long Range Planning Committee (CHAIR: Shaul MEMBERS: Friedeman)
    6. Intergovernmental Committee (MEMBERS: Jerch, Grassi)
    7. Bylaws & Policy Committee (CHAIR: Friedeman Members: Zaute)
  9. Additional Reports
    1. Library Foundation Updates: Trustee Jerch provided an update from the Library Foundation. Trustee Shaul will draft a proposal regarding making a contribution toward matching funds for the accessibility grant.
  10. New Business
    1. Intergovernmental Agreement with School District 65: Trustee Friedeman moved to approve the Intergovernmental Agreement with School District 65, Trustee Jardine seconded; all voted aye.
    2. Intergovernmental Agreement with School District 115: Trustee Jerch moved to approve the Intergovernmental Agreement with School District 115, Trustee Friedeman seconded; all voted aye.
    3. Intergovernmental Agreement with Forest Bluff School: Trustee Friedeman moved to approve the Intergovernmental Agreement with Forest Bluff School, Trustee Graziano seconded; all voted aye.
    4. Intergovernmental Agreement with Village of Lake Bluff: Trustee Shaul provided an update on the IGA between the Library and the Village. The Village has communicated that a response to the most recent draft will be sent within the next two days.
    5. Tax Levy for 2024: The Board will wait for the Finance Committee meeting on Thursday, October 17th before taking a formal vote on a levy percent for the next fiscal year.
    6. Request for Proposals for Executive Search Services: Trustee Graziano covered this in the HR Committee update.
    7. Architectural Review Board Application for Library Lighting: The Building & Grounds Committee will take the lead on an application to the ARB to make changes to the Library parking lot lighting to be in compliance with Village code.
  11. Library Correspondence: Interim Library Director David Seleb provided an overview of Library correspondence, including a staff compliment from patrons who used passport services.
  12. Executive Session(s) if needed: Trustee Jerch moved to go into Executive Session at 7:57 pm to discuss the appointment, compensation, discipline, performance, or dismissal of specific employees of the public body in compliance with the Open Meetings Act 5 ILCS 120/2 (c) (1); Trustee Jardine seconded; all voted aye. The Board returned from Executive Session at 8:22 pm.
  13. Any and all other business which may properly come before the Board: There was none.
  14. Adjournment: Trustee Jerch moved to adjourn the meeting at 8:22 pm, Trustee Graziano seconded; all voted aye. The meeting adjourned at 8:22 pm.

Respectfully submitted,

Alexandra Friedeman

Secretary