Board Meeting of the Board of Library Trustees

Tuesday, August 19, 2025 at 7:00 PM 123 East Scranton Avenue, Lake Bluff, Illinois 60044

Minutes

  1. Call to Order: Meeting called to order by President Friedeman at 7pm.
  2. Roll Call: In attendance: Trustees Friedeman, Reidy, Sobolak, Kearney, Heck (arrived at 7:25pm ); Attending virtually: Trustee Shaul. Also in attendance, Director Starosrta, Eliza Jarvi, Jillian Chapman, Anthony Garriga
    1. Motion to allow Trustee Shaul to participate virtually was made by Trustee Reidy and seconded by Trustee Sobolak All aye. Motion carried.
  3. Additions and Corrections to the Agenda: None
  4. Members of the Public to Address the Board: No members of the public.
  5. Consent Agenda: Motion made by Trustee Kearney and seconded by Trustee Reidy to approve the minutes from August 5, 2025, July 15, 2025, November 7, 2024, and May 29, 2024. All aye. Motion carried.
  6. Library Director Updates: Summer Reading statistics, anthony staying, comfort of crows – excited, IGA card discussion
  7. Financial Reports:
    1. ACTION: Approve July 2025 Revenue and Expenditure Report- Motion made by Trustee Shaul and seconded by Trustee Sobolak to approve the July 2025 Revenue and Expenditure report. Roll call: Aye – Friedeman, Reidy, Sobolak, Kearney, Shaul. Motion carried
    2. ACTION: Approve July 2025 Check Disbursement Report (Nos. 16620-16666) – Motion made by Trustee Reidy and seconded by Trustee Kearney to approve the Checks 16620-16666. Roll call: Aye – Friedeman, Reidy, Sobolak, Kearney, Shaul. Motion carried
  8. New Business
    1. ACTION: Updated policy MGN-5 Request for Reconsideration: Motion was made by Trustee Friedeman and seconded by Trustee Reidy to approve the updates to policy MGN-5 Request for Reconsideration – Roll call: Aye – Friedeman, Reidy, Sobolak, Kearney, Heck, Shaul. Motion carried
    2. ACTION: New policy USE-6 Notary Policy: Motion was made by Trustee Kearney and seconded by Trustee Reidy to approve policy USE-6 Notary policy. All aye. Motion carried
    3. ACTION: New policy USE-7 Text/Exam Proctoring policy: Motion made by Trustee Sobolak and seconded Trustee Heck to approve policy USE-7 Test/Exam Proctoring. All aye. Motion carried.
    4. Semi-annual review of Executive Session Minutes: Motion made by Trustee Sobolak and seconded by Trustee Friedeman to release the following Executive Session minutes: 11/11/1997; 12/9/1997; 1/13/1998; 3/11/2011; 8/28/2012; 11/3/2012; 4/24/2013; 5/29/2013; 11/1/2013; 1/10/2014; 1/30/2014; 4/4/2014 (all 3 minutes from this date); 5/13/2014; 6/12/2014; 7/1/2014; 11/14/2014; 11/5/2014; 2/17/2015; 5/26/2015; 6/16/2015; 7/16/2015; 8/18/2015; 10/19/2015; 1/11/2016; 2/16/2016; 3/11/2016; 3/29/2016; 10/19/2016; 11/2/2016; 4/12/2017; 5/2/2017; 12/12/2017; 5/22/2018; 8/20/2019; 11/14/2023. All aye. Motion Carried.
    5. Motion made by Trustee Sobolak and seconded by Trustee Heck to destroy the executive session meeting recordings that are more than 18 months old in accordance with the law – recordings from the 11/14/2023 meeting and all earlier recordings. All aye. Motion carried.
    6. Updated Secretary’s Audit completion: Motion made by Trustee Sobolak and seconded by Trustee Reidy to approve the annual Secretary’s Audit. All aye. Motion carried.
    7. ACTION: District 65, 115, and Forest Bluff IGA renewal: Motion made by Trustee Kearney and seconded by Trustee Reidy to approve the District 65, 115, and Forest Bluff intergovernmental agreements. All aye, motion carried.
    8. ACTION: Library Hours Move from Pilot to Regular Hours. Motion made by Trustee Shaul and seconded by Trustee Sobolak to remove the word pilot from our hours and commit to a regular review of hours going forward. Roll call: Aye – Friedeman, Reidy, Sobolak, Kearney, Heck, Shaul. Motion carried.
    9. DISCUSSION/ACTION: Capital Facility Assessment Plan quotes: The Board discussed the three proposals. Motion made by Trustee Shaul and seconded by Trustee Heck to approve the proposal by Studio GC not to exceed $7,750. Roll call: Aye – Friedeman, Reidy, Sobolak, Kearney, Heck, Shaul. Motion carried.
  9. Library Correspondence and Communications
    1. Comment Cards – none
  10. Adjournment: Motion made by Trustee Sobolak and second by Trustee Kearney to adjourn the meeting at 8:13pm.

Upcoming Board Meeting

  • September 2, 2025 at 7:00PM (Committee of the Whole)
  • September 16, 2025 AT 7:00PM (Board)