Notice: This meeting of the Lake Bluff Library Board of Trustees was held with a quorum of Trustees physically present. The meeting was simulcast for any members of the public who did not wish to attend the meeting in-person at the Lake Bluff Public Library building. Guidelines and access codes were published before the meeting so members of the public could log in. The meeting was recorded, with the recording made available through the Library’s website. As required by law, at least one representative from the Library was present at the Library while participating in the meeting.

  1. Call to Order: Board President Bonnie Shaul called the meeting to order at 7:01 pm.
  2. Roll Call: Trustees Friedeman, Hayes, Jardine, Graziano, Jerch, and Shaul were present; Trustee Zaute was absent. Library Director Renee Grassi and library staff members Katie Horner (virtual) and Eliza Jarvi were present. Shaun Kelly of Engberg Anderson was also present.
  3. Additions & Corrections to the Agenda: Trustee Friedeman noted that the Long Range Planning Committee has not met since the May 21st, 2024 Board Meeting and requested it be moved to the “Did Not Meet” section of the Committee Reports. Trustee Hayes noted that the Finance & Technology Committee has not met since the May 21st, 2024 Board Meeting and requested it be moved to the “Did Not Meet” section of the Committee Reports.
  4. Opportunity for Public to Address the Board: There was none.
  5. Engberg Anderson Presentation and Trustee Focus Group “Planning the Future of the Library”: Shaun Kelly of Engberg Anderson facilitated a Library Board focus group to generate Trustee input on the strategic facilities plan, including facility aspects that are working well, those that need to change and dedicated spaces that are desired.
  6. Approval of Library Board Meeting Minutes: Trustee Hayes moved to approve the Regular Board Meeting Minutes from Tuesday, May 21, 2024, Trustee Jerch seconded; Trustees Shaul, Jerch, Jardine, Hayes and Friedeman voted aye, Trustee Graziano abstained.
  7. Library Director Updates: Library Director Grassi provided an overview of May happenings at the library and monthly usage statistics, including statewide access to EBSCO Information Services at no additional cost to the Library. Additional projects include exterior painting, technology updates and the Summer 2024 Newsletter.
  8. May 2024 Financial Reports
    1. Trustee Hayes moved to approve the May 2024 Detailed Revenue & Expenditure Report, Trustee Jerch seconded; all voted aye.
    2. Trustee Jerch moved to approve the May 2024 Monthly Check Disbursement Report with checks numbered 16031-16074, Trustee Hayes seconded; all voted aye.
  9. Committee Reports
    (Met)
    1. Engagement Committee (CHAIR: Jardine MEMBERS: Graziano): Trustee Jardine provided an update on the most recent meeting, which was focused on planning and executing Community Open Houses.
    2. Building and Grounds Committee (CHAIR: Jerch MEMBERS: Jardine, Shaul): Trustee Jerch provided an overview of the most recent Building & Grounds Committee meeting. The committee discussed the carpeting and asbestos removal. The Committee moved to approve mitigation of asbestos in the staff entryway. The Committee also moved to repair the carpeting around the Youth Services Librarian desk and behind/surrounding the primary circulation desk on the first floor if the work can be completed for under $10,000. The committee made a request to the Finance and Technology Committee to draft a letter to the community detailing financial transparency, including grants pursued and received.
      (Did Not Meet)
    3. Finance and Technology Committee (CHAIR: Hayes MEMBERS: Shaul, Zaute)
    4. Human Resources Committee (CHAIR: Graziano MEMBERS: Jerch)
    5. Long Range Planning Committee (CHAIR: Shaul MEMBERS: Friedeman)
    6. Intergovernmental Committee (MEMBERS: Jerch, Grassi)
    7. Bylaws & Policy Committee (CHAIR: Friedeman Members: Zaute)
  10. New Business
    1. Vote to approve Library Management Team’s Recommendation of Updated Hours Pilot Changes effective July 1, 2024: Library Director Grassi presented the Hours Pilot Report for Month 5 and proposed a second phase of the pilot program. The Board discussed various pilot hour implications of changing operational hours to the community and the organization. Trustee Jerch moved to adopt a revised pilot hours schedule effective July 1, 2024 for a three month period through September 2024 to the following operating hours: Sunday (closed), Monday/Tuesday/Wednesday (10 am – 6 pm), Thursday (10 am – 8 pm), Friday and Saturday (10 am – 5 pm). Trustee Hayes seconded; Trustee Shaul, Jerch, Hayes, and Friedeman voted aye; Trustee Graziano voted nay, Trustee Jardine abstained.
    2. Update on draft intergovernmental agreement between Lake Bluff Library and Village of Lake Bluff: The Library delegates will meet with the Village for negotiations on the IGA on July 1.
  11. Library Correspondence: Director Grassi provided an overview of Library Correspondence, which included the invitation to participate in the 2024 Lake Bluff Fourth of July Parade.
  12. Any and all other business which may properly come before the Board: There was none.
  13. Executive Session(s) if needed: Trustee Jerch moved to enter Executive Session at 9:36 pm to discuss employee performance; Trustee Jardine seconded. Trustee Jerch moved to end Executive Session at 10:08 pm; Trustee Hayes seconded.
  14. Adjournment: Trustee Jerch moved to adjourn the meeting, Trustee Jardine seconded; all voted aye. The meeting adjourned at 10:09 pm.

Respectfully submitted,

Alexandra Friedeman

Secretary