Board of Trustees – Regular Meeting Rescheduled from 1/18 meeting Agenda

The in-person meeting will be simulcast for any members of the public who do not wish to attend the meeting in-person at the Lake Bluff Public Library building. Questions related to the Library agenda can be sent before or during the meeting to Library Director Renee Grassi at rgrassi@lakeblufflibrary.org. The meeting will be recorded, with the recording made available through the Library’s website. For any questions, contact at Renee Grassi at 847-234-2540 or rgrassi@lakeblufflibrary.org.

NOTICE: Members of the public may attend in-person or participate in the meeting remotely via Zoom:

Agenda

1. Call to Order
2. Roll Call (1 min)
3. Pledge of Allegiance (1 min)
4. Additions & Corrections to the Agenda (2 min)
5. Opportunity for Public to Address the Board (5 min)
6. Approval of Board Meeting Minutes (5 min) a. ACTION: Approval of Minutes of December 12, 2023 Regular Board Meeting b. ACTION: Approval of Minutes of January 10, 2024 Special Board Meeting
7. Library Director Updates (7 min) a. Director’s Report b. Monthly Statistics Reports
8. Committee Reports (25 min) (Met) a. Building and Grounds Committee (CHAIR: Jerch. MEMBERS: Berg, Shaul.) b. Finance Committee (CHAIR: Hayes. MEMBERS: Shaul, Zaute.) c. Engagement Committee (CHAIR: Berg. MEMBERS: Graziano) (Did Not Meet) d. Human Resources Committee (CHAIR: Graziano. MEMBERS: Jerch and Shaul.) e. Bylaws & Policy Committee (CHAIR: Friedeman. Members: Graziano and Zaute.) f. Long Range Planning Committee (CHAIR: Shaul. MEMBERS: Friedeman) g. Technology Committee (CHAIR: TBD. MEMBERS: Hayes, Zaute, Shaul) h. Intergovernmental Committee (MEMBERS: Jerch, Grassi) i. Special Topics Committee (AD HOC. Committee membership is assigned by topic)
9. December 2023 Financial Reports (5 min) a. ACTION: Approve December Detailed Revenue & Expense Report b. ACTION: Approve December Monthly Check Disbursement (15870-15904)
10. New Business a. ACTION: Discussion of Board PPRT letter and vote to approve Intergovernmental Agreement with Village of Lake Bluff to collect historical, current and future Property Replacement Tax b. ACTION: Presentation, discussion and vote to approve new Lake Bluff Public Library Competitive Pay Grade Structure and Pay Salary Scale i. Presentation of HR Source Salary Benchmark Final Report by Board President Trustee Shaul and Library Director Grassi; Board Discussion ii. ACTION: Vote to approve Library’s new Pay Grade Structure and Pay Salary Scale effective May 1, 2024 c. ACTION: Vote to approve and adopt the draft FY 2024-2025 Budget i. Presentation of Budget by Treasurer Bill Hayes, Board Discussion ii. ACTION: Vote to approve and adopt FY 2024-2025 Budget d. ACTION: Vote to approve 2024 Per Capita Grant Application i. Presentation by Library Director Grassi ii. ACTION: Vote to approve Lake Bluff Public Library’s 2024 Per Capita Grant Application e. ACTION: Vote to approve adding a new meeting to the 2024 Lake Bluff Public Library Board Calendar of Meetings for purposes of Board Retreat on Saturday, Feb. 24 from 9 am–1 pm f. Discussion: Hours Pilot
11. Library Correspondence (7 min) a. No Correspondence
12. Any and all other business which may properly come before the Board (10 min) a. Invitation to attend Staff Luncheon hosted by Library Trustees on Fri. January 5, 2023
13. Executive Session(s) if needed a. Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 and in compliance with the Open Meetings Act 5 ILCS 120/2 (c) (21) b. To discuss the appointment, compensation, discipline, performance or dismissal of specific employees of the public body in compliance with the Open Meetings Act 5 ILCS 120/2 (c) (1)
14. Adjournment (1 minute)

Attachments

• Regular Minutes 2023Dec12
• Special Meeting Minutes 2024Jan10
• Director’s Report
• December FY Statistics Graph
• December Statistics 3 Year Graphs
• December Revenue and Expenditures Report
• December Check Disbursement Report
• PPRT Library Letter to the Village Board
• Draft IGA Village Library PPRT
• HR Source Salary Benchmarking Project Final Report
• Draft Competitive Pay Structure
• Draft Pay Grade Scale
• FY 2024-2025 Draft Budget
• 2024 IL Per Capita Grant Application
• Recommended Hours of Service by Population ILA Standards 4.0
• Pioneer Press 2024Jan11 article

Upcoming Board Meetings

• February 20, 2024 at 7 pm: IN PERSON, Lake Bluff Public Library
• –pending approval – February 24, 2024 at 9 am: IN PERSON Board Retreat, Lake Bluff Park District
• March 19, 2024 at 7 pm: IN PERSON, Lake Bluff Public Library