Notice: The bylaws and policy committee meeting of the Lake Bluff Library Board of Trustees was heldwith a quorum of Trustees present. The meeting was conducted with all committee members attendingin person. Guidelines and access codes were published before the meeting so members of the publiccould log in. As required by law, at least one representative from the Library was present at the Librarywhile participating in the meeting.

  1. Call to Order: Trustee Friedeman called the meeting to order at 7:08 pm.
  2. Roll Call: Trustees Zaute and Friedeman were present. There was a quorum of Trustees. LibraryDirector Renee Grassi was also present.
  3. Public Comment: There were none.
  4. ACTION: Review and Approve Minutes from February 6, 2024
    1. Trustee Zaute moved to approve the minutes from the Bylaws & Policy Committeemeeting on February 6, 2024; Trustee Friedeman seconded. All voted aye.
  5. New Business:
    1. Follow-up from Library Board Retreat: The committee discussed takeaways from theBoard Retreat that were relevant to the Bylaws & Policy committee, including a review ofthe Financial Policies (MNG-4). The committee will research peer and comparablelibraries to inform suggested revisions to the Financial Policies. Trustee Zaute will reportback with a summary of the libraries previously canvassed to discuss at the nextcommittee meeting.
    2. Timeline of Special Topics Committee Final Report and timeline for updating Use ofLibrary-Provided Personal Computers Policy: Library Director Grassi provided an updateon the Special Topics Committee, which will convene next week to review the summaryreport. The committee will bring the report to the next Board meeting, after which thecomputer policy can be reviewed and updated.
    3. Revise Governance and Organizational Structure Policy, GOV-1: Location & Hours andGOV-1.6 Board Committees: The committee discussed changes to the Operating Hoursand Board Committees sections of the Governance policy. The committee draftedrevisions that include changes to reflect the operating hours as of January 1, 2024,combining the Finance and Technology Committees and updating committeedescriptions to be in compliance with practice. The Trustee Zaute moved to approve theamendments of GOV-1 and GOV-1.6 for presentation to the full Board for approval at theMarch meeting; Trustee Friedeman seconded. All voted aye.
    4. Consideration of Gift Ban Policy: The committee reviewed the relevant statute andother library policies. Director Grassi will send sample policies to the committee toconsider and revisit at the next meeting.
    5. Review Sample Compensation Philosophy and Policy from HR Source’s Final Report toconsider revisions to Library’s Personnel Policy – Section 4: Employment andCompensation. The committee reviewed the sample compensation policy provided byHR Source. The committee recommended adding a separate policy section dedicated tocompensation, removing “and Compensation” from the Section 4 title, and revisesubsection 4.11 Performance Reviews. Library Director Grassi will revise based on thisfeedback and bring it back to the committee at the next meeting.
  6. Executive Session: There was none.
  7. Any and all other business that may properly come before this committee
  8. Adjournment: Trustee Zaute moved to adjourn, Trustee Friedeman seconded; all voted aye. Themeeting adjourned at 8:05 pm.

Respectfully submitted,

Alexandra Friedeman, Secretary