Meeting Minutes: Finance/Technology Committee

Meeting Date: Thu, July 27, 2024

Call to Order: 7:04pm

Roll Call: Zaute and Shaul present with Library Director Grassi. Trustee Hayes was absent.

Public Comment: None

Approve 04/16/2024 Finance and Technology Meeting Minutes: Shaul motioned, Zaute 2nd, all voted aye.

New Business

  1. Organization Capacity, Staffing and Funding – Director Grassi provided an update on current staffing, capacity and funding.
  2. Vote to approve new positions for Lake Bluff Public Library – Director Grassi provided a proposal for additional staffing of Library. The committee approved three staffing changes to support improved staffing and customer service at the Library. Approvals included:
    1. Administrative Assistant- moved from part-time to fulltime. In addition to supporting administrative needs of the Director and Managers, the expansion of this role also provides additional desk and Person in Charge hours.
    2. Youth Library Associate – increased from 24 hours to 28 hours, all 4 hours for desk coverage.
    3. Library Associate – increase from 18 hours to 24 hours, most hours for desk coverage.
    4. Adult Services Librarian – decreased from 40 to 30 hours per week, providing savings to offset increased hours for roles a., b. and c.
  3. Update: Accrued Leave – The Diretor provided an update on accrued PTO.
  4. Update: Library/Village Intergovernmental Agreement Negotiations – Trustee Shaul provided an update on the status of negotiations with Lake Bluff Village, including the results of the feedback collected from the Library Trustees the use of Library employee parking during non-Library operating hours.

Any and all other business – None

Adjournment – Motioned by Shaul and seconded by Zaute at 9:10pm. All voted aye.