Meeting Minutes: Finance and Technology Committee Meeting

Date: Thursday, July 18, 2024

Call to Order: 7:02pm

Roll Call: Trustees Hayes, Shaul and Zaute were present with Library Director Grassi

Public Comment: None

Old Business

ACTION: Finance/Technology Committee Meeting Minutes from June 20, 2024 – these minutes were not yet prepared for committee approval.

New Business

  1. Update: Library/Village IGA negotiations – Trustee Shaul provided an update.
  2. Staffing updates and organizational capacity – Director Grassi provided the latest challenges the Library faces with staffing the library in a safe and responsive manner for the community, including the impact of PTO (paid time off).
  3. ACTION: Vote to Approve Director’s proposal for additional staffing hours – The committee unanimously approved the following:
    1. Increase role of Cataloguing Librarian from 28 hours/week to 40 hours per week effective when the Village/Library IGA is signed or Oct. 1, 2024, whichever is first. These additional hours include 6 hours on a service desk and training as PIC (person in charge). About 5 years ago, this was a full time role.
    2. Hybrid Library Associate – increase the hours for this position from 18 hours/week to 28 hours/week. Position to be 100% desk time so this approval provides 10 hours of additional desk time per week. Employee is trained on both Reference/Circulation and Youth desks. Goal is to reduce organization turnover and increase desk coverage.
  4. Update: Library Technology Manager – Director Grassi is completing reference calls and plans to make an offer next week. The priorities for this role are: security/paging system, CVI, implementation of Microsoft 365, phone system and board member emails.
  5. Discussion of short and long term Financial and technology goals for the Library.

Executive Session: Not applicable.

Adjournment: Zaute motioned and Shaul seconded for adjournment at 8:49pm.