MNG-13 Staff AI Use Policy

Approved 3/16/20261

Staff Artificial Intelligence (AI) Use Policy

The Lake Bluff Public Library supports the responsible and ethical use of artificial intelligence(AI) tools to assist staff in research, drafting, content development, and operational tasks. AI mayimprove efficiency and service, but it does not replace professional judgment, established librarypolicies, or staff responsibility.

Use of AI must protect patron privacy, maintain data security, and ensure the accuracy andintegrity of information provided by the Library.

Permitted Use

Library staff may use approved AI tools to assist with routine professional activities, including:

  • Generating ideas, outlines, or recommendations
  • Drafting or editing documents, presentations, or training materials
  • Conducting preliminary research
  • Improving grammar, clarity, or organization of written materials
  • Creating marketing or educational content
  • Assisting patrons with general questions about AI technologies

Staff remain responsible for all final content and decisions.

Patron Privacy and Confidentiality

Library staff may not enter personally identifiable, confidential, or sensitive information into AIsystems. This includes patron records, borrowing histories, library card numbers, contactinformation, personnel information, and internal administrative data.

The Library will continue to protect patron confidentiality in accordance with the Illinois LibraryRecords Confidentiality Act and other applicable laws and library policies.

Accuracy and Responsibility

Generative AI systems may produce incorrect, incomplete, or biased information. Staff createdmaterial must be reviewed, verified, and edited for AI-generated content before it is used orshared.

AI-generated material should not be treated as authoritative without confirmation from reliablesources. Library employees remain responsible for the accuracy of information provided topatrons, the public, and the Board of Trustees.

Approved Tools

The Library may maintain and periodically review a list of AI tools approved for staff use.Access to tools may be restricted or revoked if they present privacy, security, or operationalrisks.

Prohibited Uses

AI may not be used to:

  • Disclose confidential or private information
  • Make employment or personnel decisions
  • Engage in illegal activity
  • Produce discriminatory, harassing, or inappropriate content

Training

The Library may provide training and guidance to staff regarding appropriate AI use, privacyprotections, and assisting patrons who have questions about AI technologies.